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Executive Director (ED) Job Description

Overall Vision/Duties

  • Serves as the “chief operating officer” of Congregation Har Shalom (CHS) and is responsible for the day-to-day management and delivery of the synagogue’s fiscal and administrative affairs.
  • Is visible, approachable and fosters a warm, safe, and welcoming environment.
  • Demonstrates leadership and initiative while partnering in a team environment with the Rabbi, lay leaders, congregational volunteers and professional staff. The ED works collaboratively with and supports all these stakeholders to move CHS forward in many arenas including development, fundraising, technology, media, community relations, and membership. The ED proactively supports the various synagogue programs, events and initiatives and committees by becoming familiar with their operation and needs, and providing appropriate guidance and staff support.
  • Has management accountability and direct supervisory responsibility for the synagogue’s Preschool Director, Religious School Director, administrative staff, facilities/building maintenance personnel, and other clerical, hourly and temporary staff.  The ED oversees the work of the synagogue’s bookkeeping.
  • Reports to the Board of Directors and receives direct supervision by the President of the Board or their designee.
  • Carries out job functions while providing a cheerful and organized atmosphere for all who enter or contact the synagogue and meeting the needs of the CHS community including staff, guests, volunteers, and congregants with care and discretion.

Principal Duties

  • Implements innovative strategies for advancing the synagogue’s mission and maintaining and expanding membership, resources, and services. Works with the Board and its committees to develop and implement strategic and long-term planning for meeting the future needs of the synagogue.
  • Works collaboratively with the Rabbi, Board of Directors, membership, and staff to identify and pursue grant and funding opportunities, membership retention and growth initiatives, fundraising, programming and capital campaign activities.
  • Assures oversight, development, management and maintenance of all employee benefits, performance management, and professional development for synagogue staff.
  • Identifies and addresses security concerns associated with the synagogue operation. Works with and develops relationship with law enforcement and other community partners.
  • Creates and maintains uniform procedures and policies governing CHS operations (including but not limited to access to and arrangement of physical space, provision of necessary supplies, communication and technology, etc.).
  • Plans with the Board President team and attends monthly Board meetings, and reports on matters for the Board’s consideration or information. Makes policy and action recommendations to Board.
  • Provides executive sponsorship for core operating committees (e.g., Fundraising, Operations, Youth Education, Membership). Manages and communicates monthly with committee chairs, assists with resolution of escalated issues, attends meetings as needed, and facilitates connections among various Committees as appropriate.
  • Prepares, monitors, and reports to the Board (in collaboration with others including the Board Treasurer) on the annual budget and financial status.
  • Responds to requests for information and prepares reports as needed.
  • Keeps abreast of developments in synagogue non-profit administration as they impact the operation of CHS, including participating in professional networking groups such as the Mountain Area Temple and Synagogue Administrators (MATSA).
  • Communicates with membership on regular basis including creation and distribution of internal synagogue correspondence, newsletter, and marketing materials.
  • Provides oversight and management of all physical property and personnel related to maintenance of the property and assets.  Manages all facility vendors and contracts.
  • Maintains the profile of the synagogue in the community, including through traditional media, electronic media, social media, etc.
  • Supports the needs of synagogue membership generally, including with respect to life cycle events.
  • Performs other related duties as directed.

Qualifications and Skills

The ideal candidate will have the following skills and experience:

Skills and academic requirements

  • Bachelor’s Degree or equivalent experience required.
  • Supervisory/leadership experience and 3-5 years of relevant experience (preferably in the non-profit and/or equivalent arenas) in areas of facilities management, fundraising, management, supervision, membership and marketing.
  • Excellent written and verbal communication skills.
  • Knowledge and experience in business and financial management, and familiarity with bookkeeping.
  • Sufficiently familiar with (or willingness to learn about) Jewish observance, religion and customs.
  • Knowledge of membership database programs, financial database software, and accounting policies.
  • Knowledge of website administration and social media.
  • Demonstrated ability to manage physical facilities.

Leadership and Management Abilities

  • Strong leadership ability with demonstrated record of increasing responsibility and accomplishment in hiring, supervising, and developing staff members, building effective organizations, and initiating, organizing, managing and executing significant projects.
  • Excellent interpersonal skills and an ability to interact effectively with congregants, clergy, staff and lay leadership as well as larger community. 
  • Ability to independently recognize and prioritize key issues and to identify and implement creative and appropriate solutions, as well as the ability to multi task, understanding the big picture.
  • Proven ability to work effectively and positively in a high energy, fast paced environment, and to multi-task, prioritize and be flexible.
  • Flexibility to accommodate a schedule that includes attending certain Board, staff and committee meetings, services and key events, some of which are during evening and weekend hours.

Application process: Interested applicants should send their resume, and a cover letter identifying the position in the subject line to apply@congregationharshalom.org

Job Type: Full-time

Applications will be accepted until the position is filled.

For additional information about Congregation Har Shalom, see our web site at congregationharshalom.org

Wed, February 20 2019 15 Adar I 5779